In the consultation paper, the administration said the Wang Fuk Court fire last November had raised public concerns over how buildings are managed and run, adding that it would deepen institutional reforms to help owners raise management standards.
The proposed changes to the Building Management Ordinance covers five main areas, including raising the attendance and voting thresholds for owners’ meetings concerning large-scale maintenance works and high-value procurements.
Under the proposal, at least five percent of all owners, or 100 owners, whichever is lower, must attend and vote in person at the meetings for procurement of Type 2 high-value procurements
This category refers to purchases that exceed, or are likely to exceed, 20 percent of the building’s average annual expenditure for the last three financial years.
For large-scale maintenance projects, officials are proposing to introduce a tiered system that raises quorum and voting-in-person thresholds as project costs increase.
The paper also outlines various initiatives to boost transparency around proxy votes, including capping the number of proxy votes a single person can hold.
In buildings with more than 50 units, a proxy holder can represent a maximum of 20 owners or two percent of total owners, whichever is lower.
Officials also proposed to impose restrictions on who can be authorised as a proxy holder.
The proposal also includes making public a list of units whose owners submitted proxy forms whithin 48 hours of an owners’ meeting.
They also plan to add a section to proxy forms, allowing owners to specify voting instructions for their proxies.
Work consultants and contractors would also be required to disclose any conflict of interest between them to all property owners.
In addition, the administration aims to clarify procedures for calling owners’ meetings and grant authorities the power to step in if a management committee is deemed dysfunctional.
Owners who object to government intervention would be able to lodge an appeal to a statutory appeal board.
